INDICATIVE DUTIES INCLUDE:
To perform reception and client support duties during the opening hours and support in the delivery of a professional service, including greeting and welcoming customers and clients. Other duties will include making refreshments and answering the telephone.
To provide secretarial and administrative support, including: typing, filing, data input, maintenance and management of information held by the company as may be required.
To attend seminars and meetings as may be required, as appropriate to the position of Office Administrator.
To be responsible for:
Maintaining databases and information of the following:
ISO9001, Green Dragon Environmental, All company accreditations, company vehicle register, company training register, health & safety documentation.
Maintaining filing systems (manual and electronic)
Maintenance and updating websites
Planning, promoting and arrangement of training courses
Liaising with trainers
Use of accounting software appropriate to the position of Office Administrator
For the production of invoices
For the production of simple reports
To progress outstanding invoices
To prepare and assist in the collection of data for monthly, quarterly and annual reports as may be required from time to time.
To undertake ongoing training and professional development, appropriate to the duties of the post. To perform such other duties, appropriate to the role, as may be required by the company from time to time.
PERSON SPECIFICATION: OFFICE ADMINISTRATOR
Excellent interpersonal and communication skills
Be able to work on own initiative and in teams
Self-motivated and resourceful, with the proven ability to multi-task and operate successfully under tight deadlines and time pressures
Have good organisational and technical skills relevant to the role with the ability to problem solve, pay attention to detail and deliver work to a high standard.
Strong writing, reading, listening and speaking communications skills.
Essential Education Qualifications, Attainments and Experience
Good general level of education
Computer literate in MS Word, Excel.
Relevant and acceptable work experience in an Administrative / Office work environment.
Basic knowledge of accounting is a plus but not a necessity.
Any experience in working within an admin role in within a membership organisation or a training organisation would be extremely beneficial to any applicant.
The hours of work for this role are Mon-Thursday 8am – 4.45pm, Friday 8.00am -3.30pm
For more information, or to apply please contact us.